Why Should I Scan My Paper Documents? Will I save money? How Can I File Them With My Existing Electronic Documents? And More To The Point Why Use Black Box?

 

These questions are probably the best place to start when considering scanning a collection of records (well the first 3 anyway). Knowing your reasons for scanning will help you make the best decisions when planning your project.

 

DO WE NEED TO SHARE AND ACCESS RECORDS QUICKLY AND MORE EFFICIENTLY

THAN WE CURRENTLY DO WITH OUR EXISTING PAPER RECORDS?

CAN WE SAVE MONEY AND FREE UP OFFICE SPACE?

 

 

ARE WE IN A POSITION TO CONTINUE WORKING IN THE EVENT OF A DISASTER?

 

WHAT ABOUT OUR EXISTING DOCUMENTS (Word, Excel, Emails etc..) FILED

WITHIN FOLDERS/DIRECTORIES LOCATED ON OUR OWN SERVERS/COMPUTERS?

 

DO WE NEED TO IMPLEMENT A DOCUMENT MANAGEMENT WORK FLOW SYSTEM?

 

RESPOND TO AUDITS AND DISCOVERIES

 

SALVAGE DAMAGED OR LOST RECORDS

 

PROTECT AGING PAPER ORIGINALS

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